1. The Kinds of Personal Information Collected
In the course of conducting our business, we collect personal information from you including, but not limited to:
- Your full name
- Your title
- Your contact details (including street address, postal address, email address, phone number, and fax number)
- Your time zone
- Your gender
- Your date of birth
- Your place of birth
- The languages you speak
- Your marital status
- Your next of kin
- Your general practitioner’s name and contact number
- Your occupation and employment status
- Location information
- Transactional information including method of payment and your consultation dates and times
- Your reasons for using the Website or any of our products and services;
- Your preferences and opinions relating to the Website or any of our products and services;
- Logs, which may include information such as your Internet Protocol (IP) address, browser type, browser version, clickstream data, the pages of the Website that you visit, the features of the Website, activities or actions you do while using the Website, the time and date of your visit to the Website, the time spent on any pages of the Website, the number of consultations that you have, the duration of each consultation, the technical performance of your video calls, and other logs related information relating to your use of the Website.
We may collect and store the clinical notes and/or clinical assessments of service providers who are registered with us, such as psychologists, dieticians, speech pathologists, diabetic educators, physiotherapists and other health providers ('Providers') which relate to your consultation with the Provider if we are requested to do so by the Provider. The personal information we collect is reasonably necessary for the purposes of conducting our services. Given the nature of the services we offer, some of the information we collect may be sensitive information including health information.
This information may be collected in a number of ways, including:
Personal information collected by us may include:
1. Through the Website
2. Through our services
3. Through our account creation process on the Website
4. From our users
5. Through marketing research including surveys
6. From competitions and surveys
7. Through any of our other business activities or events
8. Through a person seeking employment with us, having been employed by us or being employed by us
9.By otherwise having some form of contact with a person, such as by personal contact, mail, telephone, email, video teleconferencing, Internet, or other forms of telecommunication.
We endeavour to only collect personal information about you from you, where it is reasonable and practical to do so.
2. The use of Personal Information
Mental Wellness First (including its staff, contractors or volunteers) will use the personal information you provide in the provision of services to you.
We may use the personal information you provide for evaluating, improving, personalising and developing our business, the Website, our other products and services, and to protect our users. We may also use your personal information in the course of:
- improving the Website, our other products and services, and user satisfaction
- providing and delivering the Website our services to you
- providing support to you (including technical support) with regard to use of the Website and our other products and services;
- promoting and delivering our Site and our other products to organisations and individuals;
- our internal research and statistical purposes (including market segmentation and customer value analysis); and
- enabling us to forward to you other information or material which we believe may be of interest to you, or which you have indicated you may be interested in receiving.
We may use Google Analytics, Amplitude and other third-party analytics software to track your usage of the Website. Google Analytics is a web analysis service provided by Google. Google utilises the data collected to track and examine the use of our site, to prepare reports on its activities and share them with other Google services. Google’s use of the data collected is subject to Google’s Privacy Policy which is available at google.com.au/policies/privacy.
3. Disclosure of Personal Information
In the course of conducting our business, we ensure your privacy and confidentiality may disclose your personal information to other Gp's and healthcare providers involved in your care including:
- And as permitted under the Privacy Act or any other applicable law.
We will not use or disclose information about individuals for other purposes without consent, except in exceptional circumstances, such as if disclosure is required by law or is necessary to protect the rights or property of Mental Wellness First or any other individual, or to lessen a serious threat to a person’s health or safety. This may include if we have concerns that there is a serious threat to your health or safety.
Certain services we provide and features on the Website are open to any other acco accountant holders to view, including, but not limited to, our blog (if any), community forum (if any) and certain aspects of your personal user profile. Any information you create or post in these locations may be available and accessible to other users of the Website.
4. Storage and Security of Personal Information
We will use all reasonable endeavours to maintain the security of personal information we collect against misuse, interference, loss, unauthorised access, modification or disclosure.
Data transmissions over the Internet cannot be guaranteed to be fully and absolutely secure. The Website and our services have security measures in place designed to protect against the loss, misuse and alteration of the information under our control. The precautionary steps we take to protect personal information include:
- storing all our cloud information in Australian by way of a HIPAA compliant server
- external messaging of data is not permitted
- adopting measures to protect our computer systems and networks for storing, processing and transmitting personal information
- adopting procedural and personnel measures for limiting access to personal information by our staff
- regularly reviewing our information collection, storage and processing practices
- secured encrypted servers, password protection for electronic files, multifactor authentication procedures, securing paper files in locked cabinets and physical access restrictions.
We cannot ensure or warrant that your personal information will always be secure during transmission or protected from unauthorised access during storage therefore you provide your personal information to us at your own risk. Please contact us immediately if you become aware or have reason to believe there has been unauthorised use of your personal information in connection with the Website.
5. Cookies
Cookies are files with a small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer's storage drive.
Like many sites, we use "cookies" to collect information. You can instruct your browser to refuse all cookies, or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some of the features of the Website or our other products and services.
6. Web Beacons
Web beacons (also known as clear gifs, pixel tags or web bugs) are tiny graphics with a unique identifier and are used to track the online movements of users or to access cookies.
Unlike cookies which are stored on the user’s computer storage drive, web beacons are embedded invisibly on web pages (or in e-mail).
Web beacons may be used to deliver or communicate with cookies, to count users who have visited certain pages and to understand usage patterns.
Like many sites, we use web beacons to collect information which is done in accordance with this Privacy Policy.
7. Competitions
Competitions which may be run by us are hosted on our servers and are conducted in accordance with this Privacy Policy.
Competitions run by third parties, such as competitions run by our affiliates or sponsors, will be hosted on the third parties’ own servers and the collection of personal information will be subject to the privacy policies of the relevant third parties. We strongly recommend that, before signing up to any third pthird-partyarty competition, you carefully review the privacy policy of the relevant third party.
8. Cross Border Disclosures
We may disclose personal information to outsourced information technology service providers, including cloud computing providers and data storage providers, based overseas and located in the United States of America and Europe.
With the exception of the above, we will only disclose your personal information to an overseas recipient if:
- you consent to the transfer; or
- the disclosure of the information is required, authorised or permitted by or under an Australian law, other applicable law, or a court/tribunal order.
9. Links
If you use a Link 'URL' to access a third party website, you do so entirely at your own risk. You should always read the applicable privacy policies on the other website.
10. Accessing and updating your personal information
If you have established an account with us, you may access and amend your personal information through the Website after you log in. It is your responsibility to ensure that all of your personal information is accurate and kept up to date,
If you wish to amend personal information that we hold that you are not able to amend through the Website, please contact us by writing to our Admin Officer at admin@mentalwellnessfirst.com We will reasonably endeavour to respond to your request for access within 7 business days. You are responsible for advising us of any changes to your personal information.
If you wish to delete your profile from the Website, please contact us by writing to our Privacy Officer at admin@mentalwellnessfirst.com Please be aware there may be residual information left behind on our servers from your profile / personal information which is beyond our control. If applicable, any legal requirement on us to maintain certain records of your personal information shall prevail over any of your requests.
11. Mandatory Data Breach Notification
From February 2018, pursuant to the Privacy Act 1988, we will be required to notify you and the Australian Information Commissioner if we suspect that a data breach (relating to your personal and/or health information) has occurred and there is a real risk of serious harm to you as a result of the breach.
12. Applicable Law
The Website is controlled from our offices in Victoria. This Privacy Policy will be governed and construed in accordance with the laws of Victoria. You irrevocably and unconditionally submit to the exclusive jurisdiction of the courts of Victoria. If any provision of this Privacy Policy is found to be invalid or unenforceable by a court of law, such invalidity or unenforceability will not affect the remainder of this Privacy Policy which will continue in full force and effect.
13. Changes to the Privacy Policy
The Privacy Policy is effective from 01.03.2020 We reserve the right to change this Privacy Policy from time to time without further notice to you. Any variations made will be updated on the Website. Your use of the Website following any such change to the Privacy Policy will confirm your acceptance of the changes.
14. Contacting Us
For any further information about this Policy please contact us at admin@mentalwellnessfirst.com
15. Making a Complaint
If you have any concerns about how we manage your personal information, you may write to our Privacy Officer at admin@mentalwellnessfirst.com All complaints made will be dealt with in confidence. We will reasonably endeavour to provide a response within 30 days of receipt of your complaint.
If you are not satisfied with our response, you may lodge a complaint to the Office of the Australian Information Commissioner (‘OAIC’) by writing to the OAIC at GPO Box 5218, Sydney NSW 2001. For further information about the OAIC, please visit www.oaic.gov.au.